Exhibitor Resources & FAQ


exhibit presentationThe Exhibitor Resource Center is designed to assist you in all phases of planning for your exhibiting experience at the NPF. All information from marketing and hotel accommodations to the onsite contractor services can be found in this section.

If you still have question please use the contact form located at the bottom of the page to Contact our Exhibits Department.

Exhibitor Resources

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Exhibiting / Show Hours



  • Saturday, May 5, 2018 – 8:00 am – 5:00 pm
  • Sunday, May 6, 2018 – 8:00 am – 5:00 pm
    (All exhibits must be set by 5:00 pm on Sunday, May 6th to facilitate cleaning of the Exhibit Hall)


Show Hours

  • Monday, May 7, 2018 - 9:30 am – 4:00 pm
  • Tuesday, May 8, 2018 - 9:30 am – 2:00 pm; 5:00 pm – 6:30 pm
    (Exhibits will close from 2:00 pm – 5:00 pm and reopen from 5:00 pm – 6:30 pm for the Exhibitor Reception)
  • Wednesday, May 9, 2018 - 9:00 am – 12:00 pm
    (Note: Attendee lunch will be held in the exhibit hall Monday and Tuesday from 12:00 pm – 1:30 pm)



  • Wednesday, May 9, 2018 – 12:00 pm – 8:00 pm
  • Thursday, May 10, 2018 – 8:00 am – 5:00 pm


Meeting Room Requests


Hospitality Suites are available and may be reserved through Judy Clear at the NPF Headquarters at (703) 293-2317. Note: Hospitality functions are not permitted during National Postal Forum Education Sessions.

The National Postal Forum monitors closely the requests from companies for hospitality suites in an effort to encourage exhibitors to use the suites during non-official function hours, to discourage official function hours use, and to discourage non-exhibiting companies from utilizing a hospitality suite for business purposes and product demonstrations.

If you need a meeting room for special meetings, please complete the Meeting Space Request Form and send the completed form to NPF at Download a copy of the Meeting Space Request Form here.


Press List


In order to facilitate your company's maximum exposure, the NPF press list with contact names and addresses has been posted to the NPF website.  We encourage you to send press releases to these contacts concerning new product development and changes within your organization.  The press list is not the registered press list for the Forum.  A registered press list will be distributed onsite at the National Postal Forum in 2018.  You can download the NPF Press List here.


Speaking Opportunities


The 2018 call for papers is now closed.


Exhibitor FAQ

Where is the 2018 National Postal Forum?

The 2018 NPF Forum will be held at the Henry B. González Convention Center in San Antonio, TX, May 6-9th.

Will there be other costs to exhibitors associated with exhibiting?

Yes. The NPF has selected The Freeman Companies as the official decorator for the Forum. Costs for booth furnishings, electrical, drayage, etc. will be additional. Please refer to the Freeman Service Manual soon to be accessible on this website.

When will I receive confirmation on my hotel reservation?

Confirmation for hotel reservations will come directly from the hotel. Once your registration is processed and your reservation sent to the hotel, the hotel will send out your confirmation. You may also call the hotel directly to confirm your reservation after they have processed it.

Where and when do I pick up my badge?

Registration, located inside the Henry B. González Convention Center opens on Saturday, May 5th, 2018, at which time exhibitors can pick-up their badges.

When and where is the next National Postal Forum?

The National Postal Forum will be held May 5-8, 2019 at the Indianapolis Convention Center in Indianapolis, IN.

What is the address and phone number of the hotel where I have requested a reservation?

Look under the "Register & Attend" menu and choose Hotels & Travel tab for Hotel Information.

What is included in the cost of exhibit space?

  • Exhibitors receive the following per 10'x10' space rented:
  • Standard booth equipment : 8' high back drape, 3' high side drape, one identification sign.
  • Four exhibitor badges that allow access to the Exhibit Hall, NPF Sessions and Networking Receptions.
  • Complete company and product listing in the on-site Program/Exhibit Hall Guide, distributed free to all attendees.
  • Complete company and product listing in the online expo.
  • Complimentary Exhibit Hall passes for exhibitors to distribute to customers.
  • Special discounted rates on advertising in the on-site National Postal Forum Program/Exhibit Hall Guide.
  • Sponsor and Co-Sponsor opportunities.
  • Access to registered attendee mail list for exhibitor promotions.
  • Exhibit Hall-only time for attendees.
  • Opening reception.
  • Upgraded show floor promotions to increase traffic flow.
  • Consultation Center located to build exhibit floor traffic.
  • 24-hour security service.
  • Refreshments, coffee and other beverages available daily in Exhibit Hall.

How many attendees come to the National Postal Forum?

An average of 3,500+ people attend the National Postal Forum. Over 85% of these attendees are potential buying customers with the mailing industry. Approximately 2,200 are mailing industry participants, who represent publishing, banking, insurance, mailing houses, presort, utilities and advertising companies. An additional 1,000 attendees represent exhibiting companies and 300 are USPS representatives.

How is space assigned?

Booth space is assigned on a first-come, first-assigned basis.

Contact the Exhibits Department